Volunteer

Committees

The Center’s Committees are where much of the work gets done, in close conjunction with the Center’s part-time, paid Coordinator. Committees typically have at least three members.

• Communications Committee
  Meets twice a year to review the effectiveness of the Center’s marketing and communication channels (print, web, social media, news media) and conducts business by email occasionally. Members assist with editing the Center’s twice-annual printed newsletter, assembling mailings, and writing/editing occasional press releases and other communication pieces.
  Monthly Time Commitment: 0-4 hours; Usual Monthly: 0-2 hours

• Library Committee
  Meets monthly or less frequently to review and sort book donations and organize library shelves. Staffs used book sales at larger Maine Jung Center events (3-4 times per year).
  Monthly Time Commitment: 2-6 hours; Usual Monthly: 3 hours

• Membership Committee
  Meets monthly or less frequently to plan the Center’s member gatherings (e.g. Fall Members’ Eve dinner event; Winter Member’s Corner social gathering; New Member Orientation; Volunteer Thank You Party). Discusses ways to build and maintain active and engaged membership. Makes updates to the New Member booklet as needed.
  Monthly Time Commitment: 2-4 hours, with exceptions around Members’ Eve event

• Program Committee
  Meets monthly to review and discuss program proposals from potential presenters. Members make initial contact to presenters and set date for their program. Members staff major events as docents (taking registrations, helping with set up, etc.).
  Monthly Time Commitment: 2-5 hours; Usual Monthly: 3 hours

• Finance Committee
  Meets twice a year to review the Center’s financial statements; conducts business by email occasionally. Meets for mailing assembly of annual appeal letter.
  Monthly Time Commitment: 0-3 hours; Usual Monthly: 0 hours

Leadership/Board Positions

Prior Committee service or equivalent experience is required. All Committee Chairs are required to participate in monthly Board meetings. No meetings are held in July and August. Chairs typically prepare meeting agendas and minutes. Board size may range from a minimum of five to a maximum of fifteen members.

• Board Members
  Prior Maine Jung Center Committee service or equivalent experience is required. Participate in monthly Board meetings (not including July and August, when there are no meetings) in person at the Center and every other month remotely via Zoom. Meetings are typically the first Wednesday of the month, from 6 to 8pm. The Center’s Coordinator and Committee Chairs give brief reports. Board members take turns leading a brief centering activity at the start of each meeting. Board Members are required to participate on at least one Committee. When possible, board members are expected to help with occasional mailing assembly and as-needed with other small tasks. We aim to make meetings productive and fun. Time-tested Board by-laws, policies, and work plans make us an efficient and collaborative team.
  Monthly Time Commitment: 2-5 hours

• Communications Committee Chair
  Prior Communications Committee service or equivalent experience is required. Lead and manage tasks and programs of the Committee (as described above) and delegate to Committee members. Participate in monthly Board meetings. Prepare brief written report for Board meetings and give verbal summary. Schedule Committee meetings, and prepare agendas and meeting minutes (or delegate). Ensure that Committee stays within budget.
  Monthly Time Commitment: 3-10 hours; Usual Monthly: 3 hours

• Library Committee Chair
  Prior Library Committee service or equivalent experience is required. Lead and manage tasks and programs of the Committee (as described above) and delegate to Committee members. Participate in monthly Board meetings. Prepare brief written report for Board meetings and give verbal summary. Schedule Committee meetings, prepare agendas and minutes. Ensure that library purchases are within budget.
  Monthly Time Commitment: 5-8 hours

• Membership Committee Chair
  Prior Membership Committee service or equivalent experience is required. Lead and manage tasks and programs of the Committee (as described above) and delegate to Committee members. Participate in monthly Board meetings. Prepare brief written report for Board meetings and give verbal summary. Schedule Committee meetings, and prepare agendas and meeting minutes (or delegate). Ensure that Committee stays within budget.
  Monthly Time Commitment: 4-15 hours; Usual Monthly: 5 hours

• Program Committee Chair
  Prior Program Committee service or equivalent experience is required. Lead and manage tasks and programs of the Committee (as described above) and delegate to Committee members. Participate in monthly Board meetings. Prepare brief written report for Board meetings and give verbal summary. Schedule Committee meetings, prepare agendas and minutes. Ensure that program expenses are within budget.
  Monthly Time Commitment: 5-12 hours; Usual Monthly: 6 hours

• Personnel Committee Chair
  Prior Committee service or equivalent experience is required. Meet regularly with Center Coordinator and provide brief written report and give verbal summary at monthly Board meetings. Create a positive work environment for employees and volunteers and ensure that the work of the Center is accomplished. The Personnel Committee shall provide oversight and consultation to the employees of the Center, act as a liaison between the Board of Directors and the employee, and work with volunteers as necessary.
  Monthly Time Commitment: 2-5 hours

• Secretary – Executive Committee Member
  Prior Committee service or equivalent experience is required. In coordination with Board Co-Chairs, prepare and send out monthly Board Meeting agenda. Take minutes during monthly Board meetings and email to members for approval/revision at following meeting.
  Monthly Time Commitment: 3-5 hours

• Treasurer/Finance Committee Chair – Executive Committee Member
  Prior Finance Committee service or equivalent experience is required. Lead Committee meetings as described above. Participate in monthly Board meetings. Prepare brief written report for Board meetings and give brief verbal summary of financial statements as prepared by bookkeeper. Work with Center Coordinator, bookkeeper, tax preparer, and financial institutions (bank and investment accounts) to ensure the Center’s annual legal and tax documents and financial statements are prepared and documents as required by law. Schedule Committee meetings, and prepare agendas and meeting minutes (or delegate).
  Monthly Time Commitment: 3-8 hours; Usual Monthly: 3.5

• Board Co-Chair – Executive Committee Member
  Prior Board and Committee service is required. Lead and facilitate monthly Board meetings. Participate in at least one other Jung Center Committee. Prepare Message from the Board for biannual newsletters. Work with Center Coordinator to ensure Center operations are in line with the mission and by-laws of the organization.
  Monthly Time Commitment: 5-10 hours; Usual Monthly: 5.5